Write-now, Send-later: Here’s how to Schedule an email in Gmail

August 10, 2023

Well in certain situations you might find it quite handy to have a write-now-send-later approach for your work or even personal emails. You can justify the same or support it by giving a hell lot of reasons as to why it sounds to be a great idea to schedule your emails in Gmail.

If you are working with team mates from other parts of the world having different time zones, or whether you are just planning a week off to enjoy with your family or friends. There’s always the necessity to stay connected and want to send an update to the people who matters at work or home. Gmail in this regard makes it quite easy to compose an email and schedule the same to send it at date and time of your preference. If you’re wondering how to give it a try. Here’s how to schedule an email in Gmail in 2023.

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Scheduling an email in Gmail:

Whatever may be your call, scheduling emails is one of the most usable features of Gmail. It is literally a gift for one those who find it difficult to balance work and personal life at times. Fortunately, the Gmail’s toolkit is there at rescue for people of that kind. All one need is to follow the step-by-step guide provided below.

1. Start a new email

The first thing it requires at your end is to open up Gmail and draft your email. Be particular about what you want to share as scheduling an email is almost identical to hitting send, so make sure to get your note ready and done previous to setting it up to send.

2. Select “Schedule send” and choose the time

Once your email is drafted well now is the time to really schedule it. Although there’s a bit of difference when you schedule it from a browser as compared to doing it from the mobile app, the result in either case is the same. (Note: the steps are mentioned in separate for different device in the next section of the article below)

Find “Schedule send” option from more email options by clicking the downward-facing arrow at the right side of the “Send” button (if you are writing from browser) or tapping the three dots at the top right corner of the email window (if you are using mobile app).

Thereafter you will be provided with a pop-up which offers you a few fixed options to select a time as well as one option to opt for a specific day and time. Just select the day and time when you want Gmail to send your email and that’s all you have to do.

If you still are unsure about the process, go through the next section for more clarity over how to schedule your emails in Gmail.

Note: 1) You can schedule up to 100 emails at a point of time. 2) The scheduled emails will be sent as per the timezone you schedule them in.

How to schedule your emails in Gmail using Computer:

You can schedule your emails using any of the devices you want to. Following are the steps to be performed if you want to scheduled emails using your personal computer:

Power on your computer, and then go to Gmail.
Locate “Compose” option provided at the top left, and click on to compose a new email.
Now draft/write your email.
Thereafter find the Down arrow provided next to “Send” at the bottom left.
From the options, select “Schedule send”.

View or change scheduled emails

If any time later and prior to the message get send you can also view it and make certain changes to scheduled emails (if you wish any). Here’s how to view or change scheduled emails on Gmail:

Power on your computer, and then go to Gmail.
On the left panel of the page, locate and click “Scheduled”.
Now select the email you want to view or make changes to.
From the top right corner of your email, click Cancel send.
Make your changes to the email.
Thereafter find the Down arrow provided next to “Send” at the bottom left.
From the options, click on “Schedule send” and select a new date and time.

Cancel scheduled emails

If in case you want to cancel out any of the scheduled emails, it can be done using the steps as under:

Power on your computer, and then go to Gmail .
On the left panel of the page, locate and click “Scheduled” .
Find the email you want to cancel, open it.
Now locate the “Cancel send” option at the top right of your email, click it to cancel.

Note: As soon as you cancel a scheduled email, it automatically becomes a draft.

How to schedule your emails in Gmail – for Android Device:

If you want to schedule emails on your Android device, here’s how to do it:

Launch the Gmail app on your Android device (be it mobile phone or tablet)
Tap on Compose option provided at the bottom right.
Now draft/write your email.
Then tap on More provided at the top right corner.
Finally make a tap on Schedule send select an option.

View or change scheduled emails

To view or change scheduled emails on Android, following steps may help:

Launch the Gmail app on your Android device (be it mobile phone or tablet)
Tap on Menu followed by Scheduled.
Select the email you want to view or change, and then tap on Cancel send.
Open the email to view it or make changes thereto.
Find More option provided at the top right and tap it.
Finally opt for Schedule send select an option.

Cancel scheduled emails

In order to cancel scheduled emails on Android, you are required to undertake following steps:

Launch the Gmail app on your Android device (be it mobile phone or tablet)
Tap on Menu followed by Scheduled.
Open the email you want to cancel.
Lastly make a tap on Cancel send to avert it from sending.

How to schedule your emails in Gmail – for iPhone & iPad:

If you are an iPhone user, and want to use ‘write now, send later’ option on Gamil, here’s the process:

Launch the Gmail app on your iPhone or iPad.
Tap on Compose given at the bottom right.
Now draft/write your email.
Thereafter make a tap on More provided at the top right.
Finally to schedule the email, tap Schedule send select an option.

View or change scheduled emails

To view or change scheduled emails on iOS, following are the steps you may need to take:

Launch the Gmail app on your iPhone or iPad.
Tap on Menu followed by Scheduled.
Select the email you want to view or make changes to, and then tap Cancel send.
Tap the email to open it and make the necessary/required changes.
Thereafter tap on More given at the top right corner.
Lastly tap on Schedule send select an option.

Cancel scheduled emails

To cancel scheduled emails on iPhone or iPad, you must perform these steps:

Launch the Gmail app on your iPhone or iPad.
Tap on Menu followed by Scheduled.
Open the email you want to prevent from sending..
To conclude, tap on Cancel send.

That’s all. You have successfully learned about how to schedule an email in Gmail. Just follow these steps mentioned above in the article and get the job to schedule your emails done with just a few clicks.